Bylaws and General Procedures
OF
The Santa Rosa Youth Soccer League, Inc.
An Educational
and Nonprofit Organization
01/09
Bylaws
Article
1. Affiliations
1:01 Other Organizations
1:01:01
The Santa Rosa Youth Soccer League (
Article 2. Membership
2:01 Boundaries
2:01:01
The geographical boundaries of the League shall coincide with the combined
boundaries of the area from which all high schools under the jurisdiction of
the Santa Rosa School District draw their student population. Youths who permanently reside within these
boundaries are eligible for general membership.
2:02 Membership Classes
2:02:01
There shall be three classes of members designated
general members, voting members, and honorary members.
2:02:02
General membership shall consist of all youths officially registered with the
League and their parents or guardians.
2:02:03
Voting members shall consist of the Board of Directors
of the League, the Board of Directors of each Club, and rostered head coaches
of club teams.
2:02:04
Honorary membership shall consist of individuals
designated by the Board of Directors in recognition of meritorious service to
the League.
2:03 Number of Members
2:03:01
General membership may be limited when League resources are insufficient to
meet the demand.
2:04 Membership Responsibilities
2:04:01
All members shall abide by the Bylaws and General Procedures of this League and
all applicable rules and regulations of the associations with which the League
is affiliated.
2:04:02
All youth applicants for general membership shall annually submit a properly
and truthfully completed registration form and full payment of all dues and
fees within the time and on the conditions set by the Board of Directors.
2:04:03
No member shall engage the services of any lawyer or attorney until all avenues
of approach of protest and appeals procedures are exhausted through the regular
channels of the League, CYSA, USYSA, and USSF.
2:05 Termination of Membership
2:05:01
A voting or general member may be terminated on the
occurrence of any of the following events:
A.
Resignation.
B.
Expiration of the period of membership, unless renewed on the terms fixed by
the Board.
C.
Failure to satisfy or maintain membership responsibilities.
D.
Determination by the Board of Directors that the member failed in a material
and serious degree to observe the rules and conduct of the League or has
engaged in conduct materially and seriously prejudicial to the purposes and
interests of the League.
Article 3. Meetings
3:01 Regular Meetings
3:01:01
Meetings of the BOD will be held monthly, with dates and times determined by
majority vote at the first meeting of a new BOD.
3:01:02
The agenda of regular meetings shall be as follows:
A.
Call to Order G.
Reports of Board Members
B.
Roll Call H.
Unfinished Business
C.
Introduction of Guests I. New Business
D.
Acceptance of Minutes of previous meeting(s) J. Good of the Game
E.
Correspondence K.
Adjournment
F.
Committee Reports
3:01:03
Each BOD member in attendance shall be entitled to one (1) vote. Voting by proxy is not allowed. The President shall cast a vote only when the
outcome of the vote will be affected by his/her vote.
3:02 Annual General Meeting
3:02:01
The Annual General Meeting (AGM) shall be called by the President of the
League, with the concurrence of the BOD, to be held no later than January 15th
of the seasonal year. Notification to all voting members shall be made
available at least thirty (30) days prior to the AGM.
3:02:02
The order of business at the AGM shall be as follows:
A.
Call to Order F.
Proposals for Changes to the Bylaws
B.
Roll Call G.
Election of At Large Board Members
C.
Introduction of Guests H.
New Business
D.
Acceptance of Minutes of Previous AGM I. Good of the Game
E.
Board Member and Committee Reports J. Adjournment
3:02:03
Each voting member in attendance shall be entitled to
one (1) vote. Voting by proxy is not
allowed and only those voting members of record in good standing shall be
entitled to voting privileges. The President shall cast a vote only when the
outcome of the vote will be affected by his/her vote.
3:03 Special Meetings
3:03:01
The BOD shall meet whenever the President deems it necessary, or if he/she is instructed
to do so by four (4) or more members of the BOD. Notice must be given to all
BOD members at least one day prior to a meeting.
3:04 Quorum
3:04:01
At all meetings of the Board of Directors, fifty
percent (50%) of the BOD membership shall constitute a quorum for the
transaction of business.
3:04:02
The members present at a regular meeting which a quorum is present may continue
to transact business until adjournment notwithstanding the withdrawal of enough
members to leave less than a quorum, if such action is approved by at least a
majority of members required to constitute a quorum.
3:05 Rules of Order
3:05:01
Robert's Rules of Order shall be followed at all meetings of the League unless
otherwise agreed by the participants.
Article 4. Directors
4:01 Number
4:01:01
The governing board, therein after to be known as the "Board of
Directors", shall be comprised of five (5) members elected at large, that
is not a board member of a club, Joe Belluzzo (lifetime member),
4:01:02
Honorary board positions may be created. Honorary
members are welcome to all board meetings and may participate in discussion,
but may not vote.
4:02 Election
and Term of Office
4:02:01
The majority of eligible voting members of the League present at the annual
general meeting shall elect two (2) at large members of the BOD in even
numbered years and three (3) at large
members in odd numbered years, who shall serve for a period of two (2)
years. The term of office shall commence
at the January BOD meeting. The immediate past President shall remain President
until a new President is elected. Club
representatives to the board shall be reappointed annually by each club.
4:03 Board Positions
4:03:01
The Board shall elect among themselves three officers, a President,
Vice-President, and Treasurer/Secretary.
The duties of a Secretary will be performed by a paid administrative
assistant who shall have no voting privileges.
4:03:02
Other board positions will be defined each year by the
President with the agreement of the BOD. These positions may be filled by
soliciting volunteers or by appointment.
4:04 Duties and
Responsibilities
4:04:01
The President shall:
A.
Conduct all meetings of the BOD.
B.
Appoint standing committees and their chairpersons as needed to meet the goals
and objectives of the League.
C.
Manage the administrative assistant to insure that accurate meeting records are
kept, correspondence is handled, registration information is collected and
reported to CYSA, notification of meetings is given, and League files are
maintained.
4:04:02
The Vice-President shall perform the duties of the President on occasions when
the President is absent or is unable or unwilling to act as President. Other duties may be assigned annually by the
Board of Directors.
4:04:03
The Treasurer shall, with the aid of the administrative assistant:
A.
Receive, and give receipt for, all monies which shall be deposited in a
recognized bank in the name of the League.
B.
Make payment of all valid debts with a check bearing two (2) signatures. Valid
signatures include the Administrative Assistant's, the Treasurer's, the
President's, and the Vice President's.
C.
Exhibit upon request of the President or Board of Directors, the up-to-date
books of accounts and financial records of the League.
D.
Prepare an annual League income tax
statement and file by May 15th.
4:04:04 Each member
of the Board of Directors shall:
A.
Be thoroughly familiar with the Bylaws
and General Procedures of the League.
B.
Attend League board meetings.
C.
Attend club board meetings, when requested, for the purpose of advising the
club on administrative questions or
interpreting the League Bylaws or General Procedures.
D.
Perform their assigned job function.
4:04:05
The Board of Directors shall not assume, or be liable for, the debts or
financial responsibilities, either implied or incurred, of any of its
members. The directors shall not be
personally liable for the debts, liabilities, or other obligations of the
League.
4:04:06
All general and voting members shall be covered by the League through CYSA
against personal liability claims while performing acts and duties related to
the work of the League.
4:05 Authorities
4:05:01
This League shall be governed by its Bylaws and General Procedures, except when
these are superseded by CYSA or USYSA.
4:05:02
The Board of Directors will govern the League and its affiliated clubs.
4:05:03
The Board of Directors shall have sole authority for:
A.
Enforcing and interpreting the Bylaws and General Procedures.
B.
Registering affiliated teams.
C.
Making temporary rules or regulations for specific cases or occasions not
provided for in the Bylaws and General Procedures, but deemed necessary to
carry out the objectives of the League.
4:05:04
The Board of Directors shall have the right and authority to suspend, bar
completely, or otherwise discipline any member of this League.
4:05:05
The majority of the voting membership of this League may request, by petition,
a hearing for the removal of a member of the Board of Directors at any time.
4:05:06
A committee made up of the League President and the
Presidents of each club may expel any board member if he or she misses three
(3) regularly scheduled monthly meetings in a row or misses four (4) out of six
(6) such meetings.
4:05:07
When the position of an at-large member of the Board of Directors is declared
vacant, the President will fill the vacancy by appointment with the
confirmation of the Board of Directors.
A vacancy in the position of a club representative shall be filled by
the club. The new board member shall
serve out the remainder of the unexpired term of the
board member leaving office.
4:06 Compensation
4:06:01
Directors shall serve without compensation.
Article 5. Committees
5:01 Standing Committees
5:01:01
The Board of Directors will form standing committees each year which are
necessary to carry out the goals and objectives of the League. All members of these committees will be
members of the League. The Board may
delegate to these committees any of the powers and authorities of the Board in
conducting the activities of the League.
5:02 Other Committees
5:02:01
The Board of Directors may from time to time designate other committees for the
purpose of achieving the goals and objectives of the League. These committees may have members which are
not members of the League and will act in an advisory capacity only.
Article 6. Clubs
6:01 Purpose
6:01:01
The League may form clubs for the effective administration of the soccer
programs established by the League and CYSA.
6:02 Number
6:02:01
There shall be no limit on the number of clubs.
6:02:02
The formation of a new club will require the approval
of the majority of voting members present at an AGM.
6:03 Types
6:03:01 Geographic. This club
type will be formed by subdividing the boundaries of the League into smaller
areas to form club boundaries.
6:03:02 Functional. This club
type may be formed to allow the administration of a League-wide program.
6:04 Duties and Responsibilities
6:04:01
Each club shall form a board of directors which will
govern the club and administrate the League soccer program.
6:04:02
Each club board shall appoint two members to serve on
the League Board of Directors.
6:04:03
Clubs may adopt rules and regulations which are more stringent than those of
the League, but in no case may rules and regulations be less stringent.
6:04:04
Each club must submit complete financial statements to
the League each January.
6:04:05
Each club must make payment to the League all valid
registration fees and other debts owed the League.
6:05 Boundaries
6:05:01
Boundaries will be set using natural geographic divisions and, whenever
practical, with the intent of creating large enough player populations to allow
each club to compete fairly. Club
boundaries shall be fixed and/or modified by the governing authority of the
League before, but not later than the first (1st) of April, preceding
the seasonal year.
6:06 Legal Entity Status
6:06:01
The League is the legal entity of the organization. Clubs will have no legal entity status unless
approved per 6:06:02.
6:06:02
With approval of the League BOD by a two-thirds (2/3)
majority, a Club may become a legal entity and thereby by responsible for their
own debts and obligations. Clubs that
become separate legal entities must agree in their bylaws to affiliate and
comply with the authority of the League.
Article 7. Amendment of Articles of
Incorporation, Bylaws and General Procedures
7:01 Articles of Incorporation
and Bylaws
7:01:01
Each member may submit proposed changes to the
existing Articles of Incorporation or Bylaws to the League. These proposed changes shall be submitted in
writing at least 45 days preceding the AGM.
7:01:02
An amendment to the Articles of Incorporation or
Bylaws shall be deemed adopted by an affirmative vote of two-thirds (2/3) of
the voting members present at the AGM.
7:02 General Procedures
7:02:01
General Procedures can be modified at any time during the year by a two-thirds
(2/3) majority vote of the board members present at a Board of Directors
meeting.
Article 8. Dissolution
8:01 Disposition of Assets
8:01:01
Should the League be dissolved and no other local youth soccer organization
created, all assets remaining after payment of all debts shall be turned over
to the CYSA for the express purpose of the development of youth soccer. Should
other leagues be created to replace the League, then all assets remaining after
the payment of all debts shall be turned over to the new leagues. The portion
of assets received by each league shall be equal to the percentage of player
population resident within each league's boundaries.
8:01:02
Should a club be dissolved and no other clubs created,
all assets remaining after payment of all debts shall be turned over to the
League. Should other clubs be created, then all assets remaining after the
payment of all debts shall be turned over to the new clubs. The portion of
assets received by each club shall be equal to the percentage of player
population resident within each club's boundaries.
General Procedures
9:01 Authorities and
Responsibilities
9:01:01
The rules contained herein shall govern members of the
League in all cases to which they are applicable and in which they are not
inconsistent with the Bylaws of the League.
All competition shall be governed by the procedures stated herein unless
the rules of a specific competition determine otherwise.
9:01:02
Clubs may deem fit to include rules and regulations more stringent than those
included herein, but in no case may rules and regulations be less stringent.
9:01:03C
Each club shall be responsible for the conduct of its
coaches, managers, players and club members.
It is the responsibility of each team to ensure that its actions on or
off the field do not bring disrespect upon their club or the League. Each team
shall also see that their fans behave in a proper and respectful manner.
9:01:04L
The League shall establish an organization which
provides three levels of play (Competitive - Division 1, Developmental -
Division 3, and Recreational - Division 4).
9:01:05
The League is primarily responsible for the enforcement of procedures with
section numbers followed by an "L".
The Clubs are primarily responsible for the enforcement of procedures
with section numbers followed by a "C". No letter indicates joint
responsibility.
9:02 Administration
9:02:01L
The functional United Club shall administer Division 1 programs. The geographic clubs shall administer
Division 3 and Division 4 programs.
9:02:02L
The League shall:
A. Maintain legal entity status,
specifically as a non-profit
B. Maintain a post office box,
telephone, message machine and fax machine.
C. Prepare and file federal and
state tax returns, payroll taxes and other employee/subcontractor tax
information. It shall retain copies of these records, as required by the
Internal Revenue Service and Franchise Tax Board.
D. Establish bank accounts as
needed.
E. Pay all District V and CYSA
player registration, playing league and tournament fees.
F. Maintain minutes and financial
statements of each monthly board meeting.
G. Obtain at least three
competitive bids for purchases over $1000.
H. Establish clubs and club
boundaries.
I. Notify the Club Presidents in writing within
30 days of any amendments to the Bylaws or General Procedures.
J. Present written invoices to each club for all
monies owed the League.
K.
Maintain an insurance claim file and forward all required reports to CYSA
within 30 days of reported injury.
L.
Obtain proof of insurance forms as requested. Fees will be paid by the League. Requests must be received at least 30 days
prior to intended use.
M.
Appoint at least one representative to serve as its official District V board
representative.
N.
Review District Board minutes at each League Board meeting.
O.
Fund raise only for special league-wide events approved by the BOD.
P.
All expenditures that exceed the budgeted amount in each category must be
approved by a two-thirds (2/3) majority of the BOD.
9:02:03C
Each Club shall:
A.
Establish bank accounts as needed, provide the League with account numbers and a copy
of bank signature cards.
B. Provide previous year detailed financial
statements and contractor information to the League by February 15th of each
year.
C. Maintain minutes of each board meeting.
D.
Appoint two (2) representatives as defined in the Bylaws, to serve as its
official
E. Review League Board minutes at each Club
Board meeting.
F. Ensure that all injury claims against the
medical insurance be complete and on the proper form. All reports of injuries must be submitted to
the Club Secretary within 72 hours of the injury. The Club Secretary shall verify the accuracy
of the information and forward all claims to the League Administrative
Assistant.
G. Fundraise as necessary to meet the financial
needs of their programs.
H. Submit written operating procedures annually
by March 1.
I. Submit financial statements by the 15th
of each month, indicating income, expenses and assets.
J. Monitor and control use of League and Club
resources (equipment, bank accounts, etc.) to insure these resources are used
only for youth soccer related activities.
Any use of resources for non-CYSA sanctioned activities require approval
of the appropriate BOD. Teams must get
club BOD approval; clubs must get league BOD approval.
K.
Ensure that two unrelated adults are
present at all youth soccer events sponsored by SRYSL.
9:03 Registration
9:03:01
Definitions:
Youth: An amateur player who has not
attained his/her nineteenth (19th) birthday, before the first day of August of
the seasonal year in which he/she applies for registration.
Registered Player: A youth player who has completed a
registration form and paid or received a scholarship for the registration fee.
Scholarship Player: A player who was
unable to pay more than 1/2 of the registration fee.
9:03:02
All youth, regardless of age, gender, race or
religion, or financial ability, must be provided an equal opportunity to
participate.
9:03:03L
A league-wide registration date shall be set at the
February BOD meeting.
9:03:04C
Geographic clubs must support the league-wide registration date. Clubs may have other registrations, but must
have a registration on that date.
9:03:05L
A league-wide annual per player assessment shall be established at the February
BOD meeting. Assessments may vary by playing Division or age group, but must be
the same for all players in the same category.
Allowable discounts, such as for multiple player families, may be
established by each club, although such discounts will not affect the portion
of per player assessment due the League.
League registration fees will not be levied for scholarship players. Clubs
that accept players registered in another club before June 30 for Division 3
and July 31 for Division 4 can request the League portion of the registration
fees from the releasing club. Clubs must
honor these requests.
9:03:06C
Clubs must support the league wide registration fees. Clubs may have fund raisers or ask for
donations as part of registration, but no additional mandatory fees are
allowed. Select teams (Division 1 and 3)
may levy additional fees as needed.
9:03:07L
The League shall establish and maintain a scholarship
fund equal to $1 per registered player to cover CYSA fees for scholarship
players. This fund will be reviewed as
part of the annual budget. Funds will be
withdrawn from the scholarship fund each season to fund scholarships exceeding
500 players.
9:03:08C
Each club shall establish its own scholarship program,
criteria, and limits for participation.
9:03:09C
All players are required to submit a properly
completed player registration form to the Club Registrar. Players must register with the same name as
on birth certificate or other CYSA approved verification document. The
submission of a signed player registration form binds that player to their
designated team for the seasonal year, unless he or she is granted a transfer.
9:03:10C
Birth dates for first time or not previously registered players must be
verified by birth certificate or other CYSA approved verification document.
Approved documents include a United States Birth Certificate, a certified
Notification of Birth, a United States Board of Health Record, a Certificate
issued by the Immigration and Naturalization Service attesting to age, or
certification of an American citizen born abroad issued by appropriate
government agency. A United States Alien
Registration Card or a California State Driver's License shall be sufficient
proof of age, except in those competitions which specifically state
otherwise. Hospital, Baptism, or
religious certificates will not be
accepted.
9:03:11C
Each Division 1or 3 team and each U19, U16 or U14 Division 4 team shall be
responsible to submit one (1) current photograph for each player, coach and
assistant coach for use on member cards.
9:03:12C
Any teams which have the same name (e.g. club's name)
must be identified by a numerical suffix or a different name. The same team
name shall not be used for more than one team in the same age group.
9:03:13C
Club Registrars shall submit to the League Administrative Assistant, all player
registration information, team rosters, registration fees and scholarship
requests by the dates below. Each team official (i.e. coach, assistant coach,
manager, etc.) shall be listed on the team roster. Each team must have at least
two adult team officials who are unrelated to each other. Late registrants may
be added to teams after these dates.
Division 4 player transfer requests made after team rosters are
submitted to the league must have approval of the team’s club board of
directors.
Division 1 (U10-U16) - May 31st
Division 3 - June 15th Division 4 - July 15th
Division 4 team’s second adult official must be submitted on
or before August 15th and must be available to attend most team
functions.
9:03:14L
All necessary registration material received from club registrars shall be
transferred to District V and/or CYSA.
9:03:15L
The League shall have first call on all players
registered with this League.
9:03:16L
Transfers to or from another league shall be approved by the President or the
Administrative Assistant with concurrence of the effected Club President. Denial of a transfer request must be by a
vote of the League BOD.
9:03:17C: Players may register with any club. Once officially registered, the player is
bound to that club for the playing season unless a transfer is approved.
9:03:18L Any teams formed for play outside the regular season of
September through November must use officially registered players only. Teams playing with unregistered players will
not be considered affiliated with the League.
9:04 Team Formation Procedures
9:04:01L
The League shall establish consistent criteria in
terms of age, gender and number of players.
9:04:02C
For geographic clubs, unless otherwise sanctioned by
the League BOD, play shall be divided among teams of equal age grouping as
follows, and all competition will adhere to these age divisions. Division 4: Under 19, Under 16, Under 14,
Under 12, Under 10, Under 8, Under 6. Division
3: Age classifications may be either the
same as Division 4 or age pure (i.e., single year as in 9:04:03C Division
1). Calendar dates defining the age
groupings will be the same as those defined annually by CYSA.
9:04:03C
For Division 1 teams, unless otherwise sanctioned by the League BOD, play shall
be divided among teams of equal age groupings as follows, and all competition
will adhere to these age classifications.
Under 19, Under 18, Under 17, Under 16, Under 15, Under 14, Under
13, Under 12, Under 11, Under 10. Calendar dates defining the age groupings
will be the same as those defined annually by CYSA.
9:04:04C Division
1 competitive teams will be selected via league-wide tryouts and team selection
will be completed by April 30th.
9:04:05C
Division 3 developmental teams will be selected via geographic club-wide
tryouts. Tryouts may not begin before May
1 for age groups U16 and younger. Team
selection must be complete by May 31st for age groups U16 and
younger. If more than one team is formed per age group, the coaches will
alternately select players to form teams of relatively equal strength. Players may not try out in two clubs at the
same time. If a league-wide registration
day should be scheduled for after May 1st, clubs shall have at least
one additional tryout for all age groups after the May league-wide registration
day.
9:04:06C
Division 4 recreational teams will be formed with the goal of equal strength
teams. Team formation will be complete by the league scheduling meeting.
9:04:07C
Players may request to play up or down an age group. Requests must be approved by the club.
Playing down is allowed only in Division 4 competition, and only if a completed
"Request to Play Down" form is submitted and the request is to play
down only one age group, e.g., U12 to U10.
Clubs should retain copies of the request form until the end of the
playing season.
9:04:08C
The maximum number of players to be on a roster of an
U10 team is 13.
9:05 Rules of Play
9:05:01
The Rules of Play shall be the "Laws of the Game", as published by
the Federation Internationale de Football Association (FIFA), with those
modifications stated herein. All
contests sanctioned by this League shall abide by the "Laws of the
Game", and the modifications as published by the League in "Rules and
Guidelines for Coaches".
9:05:02
All league and tournament games shall be played under
the Rules and Regulations of the League as amended each year.
9:05:03
Players wearing orthopedic casts, air-splints or metal pins shall not be
eligible to participate in any game.
9:05:04
Charging the goalkeeper shall not be permitted at any
time when he/she is within his/her own penalty area. The penalty for charging the goalkeeper shall
be a caution (yellow card) and an indirect free kick from the point of the
foul, unless the goalkeeper had control of the ball at the time of the charge. If the goalkeeper was in control of the ball,
the penalty shall be a caution (yellow card) only.
9:05:05
Coaches, assistant coaches and team managers shall abide by the following:
A.
Coaching
from the sidelines (giving directions to one’s own team on points of strategy
and position – is not recommended but is permitted provided no mechanical
devices are used and the tone of voice is informative and not a harangue.
B.
Coaches,
assistant coaches and any other person that may be coaching will station
themselves on the opposite sides of the field and will confine their coaching
to ten yards either side of the half-way line.
C.
A
coach will not call out alleged or otherwise indulge in a running commentary of
infractions of the “Laws of the Game.”
D.
A
coach will not dispute or question the calls or decisions of the referees.
E.
A
coach may address the referee only:
prior to the start of the game, when making substitutions, to draw
attention to an injured player and when addressed by the referee.
F.
A
coach or player shall not enter the field of play except prior to the start of
the game, at half time and at the end of the game or to aid an injured from
either team (after receiving the referee’s permission) or whenever beckoned
onto the field by the referee.
G.
Coaches
shall not provoke, intimidate or enter into a dispute with coaches, players or
fans of the opposing team.
H.
If
a coach violates any of the above paragraphs, the referee shall be obligated to
give the coach a verbal warning and/or order the coach off the field, the
referee shall make a report to the appropriate
I.
A
coach who is reported (“sent-off”) for a second time shall be suspended for the
remainder of the season by the
J.
Fans
and spectators should be removed a safe distance away from the touchlines to
provide the necessary space for safe play.
Violations of Paragraph A through F by a team’s substitutes or fans
shall be deemed as committed by the respective coach, if in the opinion of the
referee, the coach makes little or no attempt to control the situation.
K.
If
a coach is sent-off the field of play, he/she must leave the playing area or
the game will not continue. The coach
may not return to any sanctioned match for his/her team until
after his/her hearing and any suspensions have been served.
9:05:06C
Where colors of uniforms are similar, the home team
must effect a change to colors which are distinct from those of the
opponent. Goalkeeper colors must be
distinct from either team and either team must be ready to effect a change if
requested by the referee.
9:05:07C
The home team shall be responsible for the condition
of the grounds, the proper field markings and proper equipment. Nets, corner
flags, or cones are expected for each game.
However, games may be played even if the home coach has been unable to
locate the nets and/or flags/cones. It
is the responsibility of both teams to provide a game ball for referee
selection.
9:05:08
Players may be substituted only during stoppage of the game. The number of
substitutions shall be unlimited unless a competition superseding the
jurisdiction of this League specifically determines otherwise. A substitute shall not enter the field of
play until given a signal by the referee.
Substitutions may be made at the following times:
A.
Prior to a throw-in, in your favor.
B.
Prior to a goal kick, by either team.
C.
After a goal by either team.
D.
After an injury on either team, when the referee stops play.
E.
At half time.
A
player cautioned by the referee must be replaced by a substitute at the time of
the caution.
9:05:09C
The referee shall require that both teams enter all
the appropriate information on a CYSA Game and Referee Report Form prior to the
start of a game.
A.
For Division 1 or 3 competition and the U14, U16 and U19 age groups for Division
4 competition, the referee shall verify the identity of the player with his/her
member pass. The referee shall collect
the passes of those players and coaches who are participating in the game. The referee must allow no player into the
game without a member pass. Division 1
or 4 teams must list player’s names and numbers on the Game and Referee Report
Form. The referee shall also require
that the coach or manager of each team sign the Game and Referee Report Form to
verify that the information entered on the form is correct.
B.
Upon completion of the game, the referee
shall check the Game and Referee Report Form for accuracy before signing and
deliver it to the proper authority within forty-eight (48) hours, holidays
excluded. The member pass of any ejected player and a supplementary 24 Hour
Ejection Report should be included, if applicable.
C.
Prior to the game, the referee shall make sure that each player's equipment is
in proper order.
D.
A Game and Referee Report Form must be
filed for every game.
E.
In the event of a forfeited game, the
winning team must submit a Game and Referee Report Form made out listing the
players for their team; it must be noted on the card "Forfeit" and
submitted to the proper authority within the stipulated time (see "B"
above). A postmark dated within the stipulated time will be deemed as proper
compliance with this regulation.
9:05:10C
The winning team is responsible for calling the proper
authority in charge of the competition within 2 days of the game, to notify
him/her of the outcome. Both teams shall
call in the case of a tie.
9:05:11C
In the event both teams do not show up for a scheduled game, and the referee
rules the ground playable, then both teams shall be assessed with a loss.
9:05:12C
Forfeit of a game by a score of 1- 0 shall occur as a result of:
A. A team delaying the start of a scheduled game
more than fifteen (15) minutes without the sanction of the proper authority.
B. An ineligible
participant (usually a player or coach without proper registration, a player or
coach under suspension, or a player without a legal transfer).
C. A team unable to field the minimum number of
players to start fifteen (15) minutes after the game's scheduled start time, or
after play has begun, through injury, ejection or other cause.
9:05:13
The referee's judgment with regard to the physical condition of the field and
its acceptance for play, the actual happenings and occurrences related to the
conduct of the game, and those prerogatives granted the referee by the
"Laws of the Game", shall not be challenged.
9:05:14
All
9:05:15C
Clubs may adopt special rules for the Under 6, Under 8, and Under 10 age
groups. Clubs participating in
inter-club play at this age level must coordinate and agree on playing rules.
9:05:16C
Division 4 players may not wear bandanas other than for medical reasons.
9:06 Game Times, Players on the
Field, and Ball Specifications
9:06:01
The length of games, numbers of players on the field,
and ball specifications shall be as follows:
Age Group U6 U8 U10 U11 U12 U13 U14 U15 U16 U17 U18 U19
Minutes/half 15 20 25 30 30 35 35 40 40 45 45 45
Halftime 10 10 10 10 10 10 10 10 10 10 10 10
Players on field 6 7 8 11 11 11 11 11 11 11 11 11
Min. players to start 4 5 6 7 7 7 7 7 7 7 7 7
Ball Size #3 #3 #4 #4 #4 #5 #5 #5 #5 #5 #5 #5
(Rule
9:05:15 may apply)
9:06:02C
No tiebreakers will be used unless otherwise specified by the rules of a
specific competition.
9:07 Send Off and Caution
Procedures
9:07:01
Send Off. If a player or coach is sent off, then the referee shall deliver the
player card (if applicable) and a completed Ejection Report or Send Off Report within 24 hours to the proper authority as
follows:
Intra-club games - Club Referee Assignor or
Coordinator
Inter-club games - League Referee Coordinator
(League PAD Committee)
District V Playing League games - District V
PAD Committee Chairperson
The
player or coach involved is ineligible to attend league or tournament games
until disciplinary action has been completed and the player card is
returned.
9:07:02C
Cautions. Any coach receiving a caution during a game may be observed on two
future dates by no fewer than two club board members to evaluate his/her
behavior. If judged to be in violation of the general procedures or rules of
the game, he/she will be asked to explain his/her conduct to the board and be
subject to possible disciplinary action.
9:07:03
Coaches should be shown a yellow card if formally cautioned.
9:08 Scheduling
9:08:01L
The league shall organize and chair a league-wide scheduling meeting.
9:08:02L
The number of games and playing season start and end dates for Division 4 teams
shall be determined by the League BOD at the May BOD meeting.
9:08:03L
Playing divisions and game schedules for Division 4 teams shall be established
at a league-wide scheduling meeting. Playing divisions may have no fewer than 4
and no more than 12 teams. Every effort
should be made to form flights of similar number of teams when more than one
flight per age group is formed. Teams
may not be scheduled for more than one game per day in regular season play.
9:08:04L
The League Scheduler shall be the final authority for
scheduling of all inter-club playing divisions and all master field schedules
for Division 3 and 4 competition.
9:08:05C
Division 4 practices shall not start before August 1 for U6 through U16
teams. U19 Division 4 practices and
Division 3 practices shall not start before the completion of the school year
for Santa Rosa City Schools.
9:08:06L
Games must not be scheduled earlier than allowed by field permits.
9:08:07C
Clubs shall cooperate with inter-club playing schedules to support clubs with
insufficient teams in an age group.
9:08:08C
Clubs shall complete team formation in time to participate in league-wide
scheduling. Volunteers for scorekeepers and to perform scheduling tasks at the
meeting shall be provided by the clubs.
9:08:09C
Club Schedulers shall be responsible for schedule changes. Schedule changes
must be communicated to the League Scheduler within 48 hours (except for
Belluzzo Fields).
9:08:10C
Score keepers shall send a copy of final playing standings to the League
Administrative Assistant at the end of the playing season.
9:08:11C
All Division 3 home games will have 3 referees scheduled and the center referee
shall be an adult.
9:09 Equipment
9:09:01L
Fields within league boundaries (except U6 fields) shall be equipped with goal
posts and tie-down equipment.
9:09:02
Goal posts shall be supplied and repaired by the League. Goalpost maintenance,
such as painting, shall be the responsibility of the clubs.
9:09:03C
Fields within club boundaries shall be provided with nets, corner flags or
cones and a method of safely hanging nets.
9:09:04C
Goal posts on non-permanent soccer fields shall be moved into place at the
beginning of the playing season and securely tied down during the playing
season. At the end of the playing season, goal posts on non-permanent soccer
fields shall be removed and chained in a secure location.
9:10 Fields
9:10:01L
Field use permits for all fields will be applied for by the League, as
requested. Fees will be paid by the
League. Field permit requests for the
calendar year should be made by January 31st. Special requests should be received at least
90 days prior to intended use. Copies of
field permits will be given to the requesting parties and the League Scheduler.
9:10:02L
Financial support for field maintenance of existing fields shall be annually
budgeted by the League.
9:10:03C
Clubs shall provide regular maintenance, as needed, for fields within their
boundaries that are not maintained by local government or schools.
9:10:04C
Clubs shall be responsible for field layout and marking for each field within
their boundaries. Nominal dimensions (in yards) by age group are:
Age
Group Min/Max Width Min/Max Length Penalty Area Goal
Area
U6 20/30 30/40 6x12 6x12
U8 35/50 50/70 10x20 10x20
U10 40/50 70/80 14x35 6x19
U12 50/65 90/110 18x44 6x20
U14 and older 60/70 100/120 18x44 6x20
9:10:05L
The decision to close fields in bad weather shall be made by the owners of the
fields, in collaboration with the Fields Coordinator and/or the President. Other individuals may be assigned by the
League to be responsible for specific fields.
Of course, the referee on the field may suspend a game if warranted by
weather conditions.
9:10:06C
A team training on or playing on a clearly wet or
posted closed field is subject to a fine of $100. The team will forfeit all
games until the fine is paid.
9:11 Trophies
9:11:01L
Participation trophies for all Under 6 and Under 8 players shall be purchased
and provided by the League. Trophies
will be delivered to club age group coordinators for distribution to the teams.
9:11:02L
Trophies for all Division 4 playing divisions (Under 10 and older) shall be
purchased and provided by the League.
Teams receiving trophies shall be as follows:
Number of Teams in
Division Places
Receiving Trophies
4 to 5 1st
& 2nd
6 to 8 1st,
2nd, & 3rd
9 to 12 1st,
2nd, 3rd, & 4th
9:11:03C
Score keepers for Division 4 playing divisions will provide the League Trophy
Coordinator with final standings immediately following the final game of the
season. Trophies will be distributed by
league scorekeepers.
9:12 Referee Fees
9:12:01
League wide minimum center referee fees for regular season league games are as
follows:
U17-19 $15.00/game U11-12 $8.00/game
U15-16 $10.00/game U10 $8.00/game
U13-14 $10.00/game U8 $5.00/game
9:13 Local Tournaments
9:13:01C
Division 1 tournaments shall be organized by the United Club. All CYSA
tournament sponsorship fees will be paid by the Club. Tournament proceeds, if
any, will be retained by the Club.
9:13:02L
Division 3 or 4 tournaments shall be organized and chaired by the League. All
CYSA tournament sponsorship fees will be paid by the League. Tournament
proceeds, if any, will be retained by the League.
9:13:03L
Tournament Chairpersons will submit a budget for approval by the BOD at least
three months before the tournament date.
Tournament Chairpersons shall submit a complete tournament financial
statement to the League within one month after the tournament date.
9:13:04C
Volunteers to serve on tournament committees shall be provided by the club, if
requested.
9:13:05
Informal tournaments or "Jamborees" may be held if approved two weeks
in advance by the District 5 Commissioner and the League President. Jamborees
may not keep standings, distribute awards nor charge an entry fee, although
teams may be asked to contribute a nominal amount for expenses incurred such as
fields and referees. Jamborees may not
be held on weekends when the league is hosting a tournament.
9:14 Recruitment
9:14:01
Both the League and the Clubs are encouraged to
recruit adult volunteers for all aspects of the soccer program.
9:14:02C
Team representatives are not to recruit players who do not reside within their
club or league boundaries. "Recruitment" means asking players to
attend a tryout or implying likely acceptance as a team member.
9:14:03C
Team representatives are not to recruit players who have been rostered on
another team.
9:15 Training Programs
9:15:01L
The League shall provide training programs and/or informational meetings, as
needed, for Club Presidents, Registrars, Treasurers, Coaching Coordinators,
Referee Coordinators, Schedulers, Division III Coordinators, and Field
Coordinators.
9:15:02L
Coaches training programs will be coordinated between CYSA and Club Coaching
Coordinators by the League Coaching Coordinator. At least four F level and one
E level course should be conducted in
9:15:03L
Referee training programs will be coordinated between CYSA and Club Referee Coordinators
by the League Referee Coordinator. At
least three new referee training and four refresher courses should be conducted
each year.
9:15:04C
Each club shall provide, if requested by the League, a
location and volunteer monitors for:
A. At least one F-level coaching course per year,
B. At least one E-level coaching course every
other year, and
C. One new referee training course per year and
one referee refresher course per year.
9:16 Public Relations and
Communications
9:16:01L
The League shall be the primary contact with:
A. District V and CYSA,
B. Local government, and
C. The local news media.
All
material for inclusion in the newspaper shall be submitted to the League
Administrative Assistant.
9:16:02L
The League mailing list may not be sold to outside
parties. In addition, League members’
personal information shall not be distributed to outside parties without prior
approval of the League Board of Directors.
9:16:03C
The Clubs shall be the primary contact with parents, players, coaches and
referees.
9:16:04C
The distribution of most printed information
(handbooks, registration announcements, parent guides, playing schedules) to
general members shall be done by the Clubs.
9:16:05C
Clubs are required to submit any information to be generally distributed to
9:16:06C
Clubs may establish web sites. All use
of personal information (photos, names, addresses, telephone numbers, etc.) requires
the written permission of the individual or the parent or guardian, if a minor.
9:16:07C
Teams or individuals are restricted from establishing web sites which imply any
affiliation with Santa Rosa Youth Soccer League or its clubs.
9:16:08C
Teams shall be responsible to monitor their fans at games and practices to
control unnecessary or excessive noise levels (such as car horns, air horns,
stereos, musical instruments) that impact nearby residents. After receipt of a written warning, a team is
subject to a fine of $100 for a second incident. The team will forfeit all games until the
fine is paid.
9:17 Publications
9:17:01L
The League shall prepare and/or update annually a
Coaches Handbook. Handbooks for each coach and assistant coach will be made
available to each Club for distribution.
9:17:02C
Clubs shall prepare and distribute to its members a Parents Handbook and
periodic newsletters as each club deems necessary.
9:18 Colors
9:18:01L
The representative colors of the League shall be blue
and gold.
9:18:02L
Clubs may select any representative colors as long as they are not similar to
the colors of another club. The
following are the approved colors:
Annadel Maroon, gold, white, black
Central Royal blue, Navy blue, white
Kenwood Gold, black, white
Laguna Forest green, white, black
Northwest Oaks Teal, purple, white, black
United Royal blue, gold, white
9:19 Protests and Appeals
9:19:01
Only violations of the Bylaws and General Procedures
of the League, misapplication of the "laws of the game", or violation
of club rules and regulations -- provided the latter are within the framework
of the Bylaws, General Procedures and Specific Rules of
9:19:02C
In all Club matters, the BOD within each Club shall
provide procedures for protests and the hearing of an appeal. Not until that
procedure has been completed, and an adverse decision rendered on the matter in
question, will it be forwarded to the League.
Upon rendering a decision, the Club shall forward a copy of its
evidence, findings and decision to the Administrative Assistant of the League
for future reference. All pertinent
information must be forwarded within fourteen (14) days of the Club's decision.
9:19:03L
Should the matter being protested involve teams
engaged in inter-club play, the initial protest must be tendered directly to
the League Administrative Assistant.
9:19:04
Protests or appeals are to be in writing and delivered to the League and Club
within five (5) calendar days (Sundays and holidays excluded) following the
date of the Club decision on the matter under protest or appeal. The proper fee
must be enclosed.
9:19:05L
The fee for submitting an item for Protest and Appeals Committee review is
$50.00. This fee will be returned if the
protest or appeal is upheld. It will be
retained if the protest or appeal is denied, unless the decision of the
Committee is overruled by a higher authority.
9:19:06L
The Protest and Appeals Committee of the League will
notify both sides of the protest or appeal and invite both parties to attend
the hearing. The parties involved shall
have the opportunity to present their case.
The committee will consider all pertinent information and render a
decision. The decision of the Protest
and Appeals Committee will be conveyed in writing to both parties involved and
to the Club and League Board of Directors.
9:19:07L
Any decision rendered by the Protest and Appeals Committee of the League may be
appealed to the full BOD. Such appeal
must be postmarked within forty-eight (48) hours of receipt of the Protest and
Appeals Committee decision being appealed.
The League Administrative Assistant shall set a date for the hearing of
the appeal to the BOD. This date shall
be within thirty-one (31) days of the date of the decision rendered by the
Protest and Appeals Committee.
9:19:08L
At the BOD's hearing, the Chairman of the Protest and
Appeals Committee shall present the findings of the Committee to the BOD. The parties involved shall have the
opportunity to present their case. The
decision of the BOD shall be conveyed by the League Administrative Assistant in
writing within seven (7) days of the decision.
9:19:09
Upon receipt of any adverse decision, appeal may be
made to the next higher authority.
9:20 Controlled Substance
Prohibition/Logo on Uniforms
9:20:01C
The use and/or consumption of any alcoholic beverages
or other controlled substance, immediately before, during, or immediately after
the playing of any youth soccer game, is expressly prohibited.
9:20:02C
Any player, team official, club official or any other
member of the club who violates this prohibition shall be subject to
disciplinary action and/or suspension by the BOD.
9:20:03C
The equipment of teams and players, including team banners, flags, uniforms,
warm-ups, and team and player equipment bags, in all State Cup, Association
Cup, and State Playing League games shall only have those markings that are
consistent with the purpose of this Association. Logo’s, trademarks, emblems, or any other
insignia expressing, promoting, or otherwise symbolizing alcohol, tobacco, or controlled
substances (drugs) are specifically prohibited.
9:21 Team Travel/Hosting
Procedures
9:21:01
Except for State Cup and Tournaments, teams playing games (hosting or traveling
to) with non-District V teams must
notify the District Commissioner and receive authorization to play at least one
week prior to the game. (This
requirement applies to exhibition and/or practice games.)
9:21:02
Any team desiring to travel outside the jurisdiction
of CYSA (