Bylaws and General Procedures
OF
The Santa Rosa Youth Soccer League, Inc.
An Educational
and Nonprofit Organization
Bylaws
Article
1. Affiliations
1:01 Other
Organizations
1:01:01 The Santa Rosa Youth Soccer League (
Article 2.
Membership
2:01
Boundaries
2:01:01 The geographical boundaries of the League shall
coincide with the combined boundaries of the area from which all high schools
under the jurisdiction of the Santa Rosa School District draw their student
population. Youths who permanently
reside within these boundaries are eligible for general membership.
2:02
Membership Classes
2:02:01 There shall be three
classes of members designated general members, voting members, and honorary
members.
2:02:02 General membership shall consist of all youths
officially registered with the League and their parents or guardians.
2:02:03 Voting members shall consist of the Board of
Directors of the League, the Board of Directors of each Club, and rostered head
coaches of club teams.
2:02:04 Honorary membership shall consist of individuals
designated by the Board of Directors in recognition of meritorious service to
the League.
2:03 Number of
Members
2:03:01 General membership may be limited when League
resources are insufficient to meet the demand.
2:04
Membership Responsibilities
2:04:01 All members shall abide by the Bylaws and General
Procedures of this League and all applicable rules and regulations of the
associations with which the League is affiliated.
2:04:02 All youth applicants for general membership shall
annually submit a properly and truthfully completed registration form and full
payment of all dues and fees within the time and on the conditions set by the
Board of Directors.
2:04:03 No member shall engage the services of any lawyer or
attorney until all avenues of approach of protest and appeals procedures are
exhausted through the regular channels of the League, CYSA, USYSA, and USSF.
2:05
Termination of Membership
2:05:01 A voting or general member may be terminated on the
occurrence of any of the following events:
A. Resignation.
B. Expiration of the period of membership, unless renewed on
the terms fixed by the Board.
C. Failure to satisfy or maintain membership
responsibilities.
D. Determination by the Board of Directors that the member
failed in a material and serious degree to observe the rules and conduct of the
League or has engaged in conduct materially and seriously prejudicial to the
purposes and interests of the League.
Article 3.
Meetings
3:01 Regular
Meetings
3:01:01 Meetings of the BOD will be held monthly, with dates
and times determined by majority vote at the first meeting of a new BOD.
3:01:02 The agenda of regular meetings shall be as follows:
A. Call to Order G.
Reports of Board Members
B. Roll Call H.
Unfinished Business
C. Introduction of Guests I. New Business
D. Acceptance of Minutes of previous meeting(s) J.
Good of the Game
E. Correspondence K.
Adjournment
F. Committee Reports
3:01:03 Each BOD member in attendance shall be entitled to
one (1) vote. Voting by proxy is not
allowed. The President shall cast a vote
only when the outcome of the vote will be affected by his/her vote.
3:02 Annual
General Meeting
3:02:01 The Annual General Meeting (AGM) shall be called by
the President of the League, with the concurrence of the BOD, to be held no
later than January 15th of the seasonal year. Notification to all voting
members shall be made available at least thirty (30) days prior to the AGM.
3:02:02 The order of business at the AGM shall be as
follows:
A. Call to Order F.
Proposals for Changes to the Bylaws
B. Roll Call G.
Election of At Large Board Members
C. Introduction of Guests H.
New Business
D. Acceptance of Minutes of Previous AGM I. Good of the Game
E. Board Member and Committee Reports J. Adjournment
3:02:03 Each voting member in attendance shall be entitled
to one (1) vote. Voting by proxy is not
allowed and only those voting members of record in good standing shall be
entitled to voting privileges. The President shall cast a vote only when the
outcome of the vote will be affected by his/her vote.
3:03 Special
Meetings
3:03:01 The BOD shall meet whenever the President deems it
necessary, or if he/she is instructed to do so by four (4) or more members of
the BOD. Notice must be given to all BOD members at least one day prior to a
meeting.
3:04 Quorum
3:04:01 At all meetings of the Board of Directors, fifty percent
(50%) of the BOD membership shall constitute a quorum for the transaction of
business.
3:04:02 The members present at a regular meeting which a
quorum is present may continue to transact business until adjournment
notwithstanding the withdrawal of enough members to leave less than a quorum,
if such action is approved by at least a majority of members required to
constitute a quorum.
3:05 Rules of
Order
3:05:01 Robert's Rules of Order shall be followed at all
meetings of the League unless otherwise agreed by the participants.
Article 4.
Directors
4:01
Number
4:01:01 The governing board, therein after to be known as
the "Board of Directors", shall be comprised of five (5) members
elected at large, that is not a board member of a club, Joe Belluzzo (lifetime
member),
4:01:02 Honorary board positions may be created. Honorary
members are welcome to all board meetings and may participate in discussion,
but may not vote.
4:02
Election and Term of Office
4:02:01 The majority of eligible voting members of the
League present at the annual general meeting shall elect two (2) at large
members of the BOD in even numbered years and three (3) at large members in odd numbered years,
who shall serve for a period of two (2) years.
The term of office shall commence at the January BOD meeting. The
immediate past President shall remain President until a new President is
elected. Club representatives to the
board shall be reappointed annually by each club.
4:03 Board
Positions
4:03:01 The Board shall elect among themselves three
officers, a President, Vice-President, and Treasurer/Secretary. The duties of a Secretary will be performed
by a paid administrative assistant who shall have no voting privileges.
4:03:02 Other board positions will be defined each year by
the President with the agreement of the BOD. These positions may be filled by
soliciting volunteers or by appointment.
4:04
Duties and Responsibilities
4:04:01 The President shall:
A. Conduct all meetings of the BOD.
B. Appoint standing committees and their chairpersons as
needed to meet the goals and objectives of the League.
C. Manage the administrative assistant to insure that
accurate meeting records are kept, correspondence is handled, registration
information is collected and reported to CYSA, notification of meetings is
given, and League files are maintained.
4:04:02 The Vice-President shall perform the duties of the
President on occasions when the President is absent or is unable or unwilling
to act as President. Other duties may be
assigned annually by the Board of Directors.
4:04:03 The Treasurer shall, with the aid of the
administrative assistant:
A. Receive, and give receipt for, all monies which shall be
deposited in a recognized bank in the name of the League.
B. Make payment of all valid debts with a check bearing two
(2) signatures. Valid signatures include the Administrative Assistant's, the
Treasurer's, the President's, and the Vice President's.
C. Exhibit upon request of the President or Board of
Directors, the up-to-date books of accounts and financial records of the
League.
D. Prepare an annual League income tax statement and file by
May 15th.
4:04:04 Each member
of the Board of Directors shall:
A. Be thoroughly familiar with the Bylaws and General
Procedures of the League.
B. Attend League board meetings.
C. Attend club board meetings, when requested, for the
purpose of advising the club on administrative questions or interpreting the
League Bylaws or General Procedures.
D. Perform their assigned job function.
4:04:05 The Board of Directors shall not assume, or be
liable for, the debts or financial responsibilities, either implied or
incurred, of any of its members. The
directors shall not be personally liable for the debts, liabilities, or other
obligations of the League.
4:04:06 All general and voting members shall be covered by
the League through CYSA against personal liability claims while performing acts
and duties related to the work of the League.
4:05
Authorities
4:05:01 This League shall be governed by its Bylaws and
General Procedures, except when these are superseded by CYSA or USYSA.
4:05:02 The Board of Directors will govern the League and
its affiliated clubs.
4:05:03 The Board of Directors shall have sole authority
for:
A. Enforcing and interpreting the Bylaws and General
Procedures.
B. Registering affiliated teams.
C. Making temporary rules or regulations for specific cases
or occasions not provided for in the Bylaws and General Procedures, but deemed
necessary to carry out the objectives of the League.
4:05:04 The Board of Directors shall have the right and
authority to suspend, bar completely, or otherwise discipline any member of
this League.
4:05:05 The majority of the voting membership of this League
may request, by petition, a hearing for the removal of a member of the Board of
Directors at any time.
4:05:06 A committee made up of the League President and the
Presidents of each club may expel any board member if he or she misses three
(3) regularly scheduled monthly meetings in a row or misses four (4) out of six
(6) such meetings.
4:05:07 When the position of an at-large member of the Board
of Directors is declared vacant, the President will fill the vacancy by
appointment with the confirmation of the Board of Directors. A vacancy in the position of a club
representative shall be filled by the club.
The new board member shall serve out the remainder of the unexpired term of the board member leaving office.
4:06
Compensation
4:06:01 Directors shall serve without compensation.
Article 5.
Committees
5:01 Standing
Committees
5:01:01 The Board of Directors will form standing committees
each year which are necessary to carry out the goals and objectives of the
League. All members of these committees
will be members of the League. The Board
may delegate to these committees any of the powers and authorities of the Board
in conducting the activities of the League.
5:02 Other
Committees
5:02:01 The Board of Directors may from time to time
designate other committees for the purpose of achieving the goals and
objectives of the League. These
committees may have members which are not members of the League and will act in
an advisory capacity only.
Article 6.
Clubs
6:01 Purpose
6:01:01 The League may form clubs for the effective
administration of the soccer programs established by the League and CYSA.
6:02 Number
6:02:01 There shall be no limit on the number of clubs.
6:02:02 The formation of a new club will require the
approval of the majority of voting members present at an AGM.
6:03 Types
6:03:01 Geographic. This club type will be formed by
subdividing the boundaries of the League into smaller areas to form club
boundaries.
6:03:02 Functional. This club type may be formed to allow
the administration of a League-wide program.
6:04 Duties
and Responsibilities
6:04:01 Each club shall form a board of directors which will
govern the club and administrate the League soccer program.
6:04:02 Each club board shall appoint two members to serve
on the League Board of Directors.
6:04:03 Clubs may adopt rules and regulations which are more
stringent than those of the League, but in no case may rules and regulations be
less stringent.
6:04:04 Each club must submit complete financial statements
to the League each January.
6:04:05 Each club must make payment to the League all valid
registration fees and other debts owed the League.
6:05
Boundaries
6:05:01 Boundaries will be set using natural geographic
divisions and, whenever practical, with the intent of creating large enough
player populations to allow each club to compete fairly. Club boundaries shall be fixed and/or
modified by the governing authority of the League before, but not later than
the first (1st) of April, preceding the seasonal year.
6:06 Legal
Entity Status
6:06:01 The League is the legal entity of the
organization. Clubs will have no legal
entity status unless approved per 6:06:02.
6:06:02 With approval of the League
BOD by a 2/3 majority, a Club may become a legal entity and thereby by
responsible for their own debts and obligations. Clubs that become separate legal entities
must agree in their bylaws to affiliate and comply with the authority of the
League.
Article 7.
Amendment of Articles of Incorporation, Bylaws and General Procedures
7:01 Articles
of Incorporation and Bylaws
7:01:01 Each member may submit proposed changes to the
existing Articles of Incorporation or Bylaws to the League. These proposed changes shall be submitted in
writing at least 45 days preceding the AGM.
7:01:02 An amendment to the Articles of Incorporation or
Bylaws shall be deemed adopted by an affirmative vote of two-thirds (2/3) of
the voting members present at the AGM.
7:02 General
Procedures
7:02:01 General Procedures can be modified at any time
during the year by a two-thirds (2/3) majority vote of the board members
present at a Board of Directors meeting.
Article
8. Dissolution
8:01
Disposition of Assets
8:01:01 Should the League be dissolved and no other local
youth soccer organization created, all assets remaining after payment of all debts
shall be turned over to the CYSA for the express purpose of the development of
youth soccer. Should other leagues be created to replace the League, then all
assets remaining after the payment of all debts shall be turned over to the new
leagues. The portion of assets received by
each league shall be equal to the
percentage of player population resident within each league's boundaries.
8:01:02 Should a club be dissolved and no other clubs
created, all assets remaining after payment of all debts shall be turned over
to the League. Should other clubs be created, then all assets remaining after
the payment of all debts shall be turned over to the new clubs. The portion of
assets received by each club shall be equal to the percentage of player
population resident within each club's boundaries.
General
Procedures
9:01
Authorities and Responsibilities
9:01:01 The rules contained herein shall govern members of
the League in all cases to which they are applicable and in which they are not
inconsistent with the Bylaws of the League.
All competition shall be governed by the procedures stated herein unless
the rules of a specific competition determine otherwise.
9:01:02 Clubs may deem fit to include rules and regulations
more stringent than those included herein, but in no case may rules and
regulations be less stringent.
9:01:03C Each club shall be responsible for the conduct of
its coaches, managers, players and club members. It is the responsibility of each team to
ensure that its actions on or off the field do not bring disrespect upon their
club or the League. Each team shall also see that their fans behave in a proper
and respectful manner.
9:01:04L The League shall establish an organization which
provides three levels of play (Competitive - Division 1, Developmental -
Division 3, and Recreational - Division 4).
9:01:05 The League is primarily responsible for the
enforcement of procedures with section numbers followed by an
"L". The Clubs are primarily
responsible for the enforcement of procedures with section numbers followed by
a "C". No letter indicates joint responsibility.
9:02
Administration
9:02:01L The functional United Club shall administer
Division 1 programs. The geographic
clubs shall administer Division 3 and Division 4 programs.
9:02:02L The League shall:
A. Maintain legal entity status, specifically as a
non-profit
B. Maintain a post office box, telephone, message machine
and fax machine.
C. Prepare and file federal and state tax returns, payroll
taxes and other employee/subcontractor tax information. It shall retain copies
of these records, as required by the Internal Revenue Service and Franchise Tax
Board.
D. Establish bank accounts as needed.
E. Pay all District V and CYSA player registration, playing league
and tournament fees.
F. Maintain minutes and financial statements of each monthly
board meeting.
G. Obtain at least three competitive bids for purchases over
$1000.
H. Establish clubs and club boundaries.
I. Notify the Club
Presidents in writing within 30 days of any amendments to the Bylaws or General
Procedures.
J. Present written
invoices to each club for all monies owed the League.
K. Maintain an insurance claim file and forward all required
reports to CYSA within 30 days of reported injury.
L. Obtain proof of insurance forms as requested. Fees will
be paid by the League. Requests must be received at least 30 days prior to
intended use.
M. Appoint at least one representative to serve as its
official District V board representative.
N. Review District Board minutes at each League Board
meeting.
O. Fund raise only for special league-wide events approved
by the BOD.
P. All expenditures that exceed the budgeted amount in each
category must be approved by a 2/3 majority of the BOD.
9:02:03C Each Club shall:
A. Establish bank accounts as needed, provide the League
with account numbers and a copy of bank signature cards.
B.
Provide previous year detailed financial statements and contractor information
to the League by February 15th of each year.
C. Maintain minutes of each board meeting.
D.
Appoint two (2) representatives as defined in the Bylaws, to serve as its
official
E. Review League Board minutes at each Club
Board meeting.
F. Ensure that all injury claims against the
medical insurance be complete and on the proper form. All reports of injuries must be submitted to
the Club Secretary within 72 hours of the injury. The Club Secretary shall verify the accuracy
of the information and forward all claims to the League Administrative
Assistant.
G. Fundraise as
necessary to meet the financial needs of their programs.
H. Submit written
operating procedures annually by March 1.
I. Submit financial
statements by the 15th of each month, indicating income, expenses
and assets.
J. Monitor and control
use of League and Club resources (equipment, bank accounts, etc.) to insure
these resources are used only for youth soccer related activities. Any use of resources for non-CYSA sanctioned
activities require approval of the appropriate BOD. Teams must get club BOD approval; clubs must
get league BOD approval.
9:03
Registration
9:03:01 Definitions:
Youth: An amateur player who has not attained his/her nineteenth
(19th) birthday, before the first day of August of the seasonal year in which
he/she applies for registration.
Registered Player: A youth player who
has completed a registration form and paid or received a scholarship for the
registration fee.
Scholarship Player: A player who was unable to pay more than 1/2 of the
registration fee.
9:03:02 All youth, regardless of age, gender, race or
religion, or financial ability, must be provided an equal opportunity to
participate.
9:03:03L A league-wide registration date shall be set at the
February BOD meeting.
9:03:04C Geographic clubs must support the league-wide
registration date. Clubs may have other
registrations, but must have a registration on that date.
9:03:05L A league-wide annual per player assessment shall be
established at the February BOD meeting. Assessments may vary by playing
Division or age group, but must be the same for all players in the same
category. Allowable discounts, such as
for multiple player families, may be established by each club, although such
discounts will not affect the portion of per player assessment due the
League. League registration fees will
not be levied for scholarship players.
9:03:06C Clubs must support the league wide registration
fees. Clubs may have fund raisers or ask
for donations as part of registration, but no additional mandatory fees are
allowed. Select teams (Division 1 and 3)
may levy additional fees as needed.
9:03:07L The League shall establish
and maintain a scholarship fund equal to $1 per registered player to cover CYSA
fees for scholarship players. This fund
will be reviewed as part of the annual budget.
Funds will be withdrawn from the scholarship fund each season to fund
scholarships exceeding 500 players.
9:03:08C Each club shall establish its own scholarship
program, criteria, and limits for participation.
9:03:09C All players are required to submit a properly
completed player registration form to the Club Registrar. Players must register with the same name as
on birth certificate or other CYSA approved verification document. The submission
of a signed player registration form binds that player to their designated team
for the seasonal year, unless he or she is granted a transfer.
9:03:10C Birth dates for first time or not previously
registered players must be verified by birth certificate or other CYSA approved
verification document. Approved documents include a United States Birth
Certificate, a certified Notification of Birth, a United States Board of Health
Record, a Certificate issued by the Immigration and Naturalization Service attesting
to age, or certification of an American citizen born abroad issued by
appropriate government agency. A United
States Alien Registration Card or a California State Driver's License shall be
sufficient proof of age, except in those competitions which specifically state
otherwise. Hospital, Baptism, or
religious certificates will not be
accepted.
9:03:11C Each Division 1or 3 team and each U19, U16 or U14
Division 4 team shall be responsible to submit one (1) current photograph for
each player, coach, and assistant coach for use on member cards.
9:03:12C Any teams which have the same name (e.g. club's
name) must be identified by a numerical suffix or a different name. The same
team name shall not be used for more than one team in the same age group.
9:03:13C Club Registrars shall submit to the League
Administrative Assistant, all player registration information, team rosters,
registration fees and scholarship requests by the dates below. Each team
official (i.e. coach, assistant coach, manager, etc.) shall be listed on the
team roster. Each team must have at least two adult team officials who are
unrelated to each other. Late
registrants may be added to teams after these dates. Division 4 player transfer requests made after
team rosters are submitted to the league must have approval of the team’s club
board of directors.
Division 1
(U10-U16) - May 31st Division 3 - June 15th Division 4 - July 31st
Division 4 team’s
second adult official must be submitted on or before August 15th and
must be available to attend most team functions.
9:03:14L All necessary registration material received from
club registrars shall be transferred to District V and/or CYSA.
9:03:15L The League shall have first call on all players
registered with this League.
9:03:16L Transfers to or from another league shall be
approved by the President or the Administrative Assistant with concurrence of
the effected Club President. Denial of a
transfer request must be by a vote of the League BOD.
9:03:17C: Players may register with any club. Once officially registered, the player is bound to that club for the playing season unless a transfer is approved.
9:03:18L Any teams formed for play outside the regular
season of September through November must use officially registered players
only. Teams playing with unregistered
players will not be considered affiliated with the League.
9:04 Team Formation Procedures
9:04:01L The League shall establish consistent criteria in
terms of age, gender, and number of players.
9:04:02C For geographic clubs,
unless otherwise sanctioned by the League BOD, play shall be divided among
teams of equal age grouping as follows, and all competition will adhere to
these age divisions. Division 4: Under
19, Under 16, Under 14, Under 12, Under 10, Under 8, Under 6. Division 3:
Age classifications may be either the same as Division 4 or age pure
(i.e., single year as in 9:04:03C Division 1).
Calendar dates defining the age groupings will be the same as those
defined annually by CYSA.
9:04:03C For Division 1 teams, unless otherwise sanctioned
by the League BOD, play shall be divided among teams of equal age groupings as
follows, and all competition will adhere to these age classifications. Under 19, Under 18, Under 17, Under 16, Under
15, Under 14, Under 13, Under 12, Under
11, Under 10. Calendar dates defining
the age groupings will be the same as those defined annually by CYSA.
9:04:04C Division 1 competitive teams will be selected via
league-wide tryouts and team selection will be complete by April 30th.
9:04:05C Division 3 developmental teams will be selected via
geographic club-wide tryouts. Tryouts
may not begin before May 1 for age groups U16 and younger. Team selection must be complete by May 31st
for age groups U16 and younger. If more than one team is formed per age group,
the coaches will alternately select players to form teams of relatively equal
strength. Players may not try out in two
clubs at the same time. If a
league-wide registration day should be scheduled for after May 1st,
clubs shall have at least one additional tryout for all age groups after the
May league-wide registration day.
9:04:06C Division 4 recreational teams will be formed with
the goal of equal strength teams. Team formation will be complete by the league
scheduling meeting.
9:04:07C Players may request to play up or down an age
group. Requests must be approved by the
club. Playing down is allowed only in Division 4 competition, and only if a
completed "Request to Play Down" form is submitted and the request is
to play down only one age group, e.g., U12 to U10. Clubs should retain copies of the request
form until the end of the playing season.
9:04:08C The maximum number of players to be on a roster of
an U10 team is 13.
9:05 Rules of
Play
9:05:01 The Rules of Play shall be the "Laws of the
Game", as published by the Federation Internationale de Football Association
(FIFA), with those modifications stated herein.
All contests sanctioned by this League shall abide by the "Laws of
the Game", and the modifications as published by the League in "Rules
and Guidelines for Coaches".
9:05:02 All league and tournament games shall be played
under the Rules and Regulations of the League as amended each year.
9:05:03 Players wearing orthopedic casts, air-splints or
metal pins shall not be eligible to participate in any game.
9:05:04 Charging the goalkeeper shall not be permitted at
any time when he/she is within his/her own penalty area. The penalty for charging the goalkeeper shall
be a caution (yellow card) and an indirect free kick from the point of the
foul, unless the goalkeeper had control of the ball at the time of the
charge. If the goalkeeper was in control
of the ball, the penalty shall be a caution (yellow card) only.
9:05:05 Coaches, assistant coaches and team managers shall
abide by the following:
9:05:06C Where colors of uniforms are similar, the home team
must effect a change to colors which are distinct from those of the
opponent. Goalkeeper colors must be
distinct from either team and either team must be ready to effect a change if
requested by the referee.
9:05:07C The home team shall be responsible for the
condition of the grounds, the proper field markings and proper equipment. Nets,
corner flags, or cones are expected for each game. However, games may be played even if the home
coach has been unable to locate the nets and/or flags/cones. It is the responsibility of both teams to
provide a game ball for referee selection.
9:05:08 Players may be substituted only during stoppage of
the game. The number of substitutions shall be unlimited unless a competition
superseding the jurisdiction of this League specifically determines
otherwise. A substitute shall not enter
the field of play until given a signal by the referee. Substitutions may be made at the following
times:
A.
Prior to a throw-in, in your favor.
B.
Prior to a goal kick, by either team.
C.
After a goal by either team.
D.
After an injury on either team, when the referee stops play.
E.
At half time.
A player cautioned by the referee must be replaced by a
substitute at the time of the caution.
9:05:09C The referee shall require
that both teams enter all the appropriate information on a CYSA Game and
Referee Report Form prior to the start of a game.
A.
For Division 1 or 3 competition and the U14, U16 and U19 age groups for
Division 4 competition, the referee shall verify the identity of the player
with his/her member pass. The referee
shall collect the passes of those players and coaches who are participating in
the game. The referee must allow no
player into the game without a member pass.
Division 1 or 4 teams must list player’s names and numbers on the Game
and Referee Report Form. The referee
shall also require that the coach or manager of each team sign the Game and
Referee Report Form to verify that the information entered on the form is
correct.
B.
Upon completion of the game, the referee shall check the Game and Referee
Report Form for accuracy before signing and deliver it to the proper authority
within forty-eight (48) hours, holidays excluded. The member pass of any
ejected player and a supplementary 24 Hour Ejection Report should be included,
if applicable.
C.
Prior to the game, the referee shall make sure that each player's equipment is in
proper order.
D.
A Game and Referee Report Form must be filed for every game.
E.
In the event of a forfeited game, the winning team must submit a Game and
Referee Report Form made out listing the players for their team; it must be
noted on the card "Forfeit" and submitted to the proper authority
within the stipulated time (see "B" above). A postmark dated within
the stipulated time will be deemed as proper compliance with this regulation.
9:05:10C The winning team is responsible for calling the
proper authority in charge of the competition within 2 days of the game, to
notify him/her of the outcome. Both
teams shall call in the case of a tie.
9:05:11C In the event both teams do not show up for a
scheduled game, and the referee rules the ground playable, then both teams
shall be assessed with a loss.
9:05:12C Forfeit of a game by a score of 1-0 shall occur as
a result of:
A. A team delaying the start of a scheduled game
more than fifteen (15) minutes without the sanction of the proper authority.
B.
An ineligible participant (usually a player or coach without proper
registration, a player or coach under suspension, or a player without a legal
transfer).
C. A team unable to field the minimum number of
players to start fifteen (15) minutes after the game's scheduled start time, or
after play has begun, through injury, ejection or other cause.
9:05:13 The referee's judgment with regard to the physical
condition of the field and its acceptance for play, the actual happenings and
occurrences related to the conduct of the game, and those prerogatives granted
the referee by the "Laws of the Game", shall not be challenged.
9:05:14 All
9:05:15C Clubs may adopt special rules for the Under 6,
Under 8, and Under 10 age groups. Clubs
participating in inter-club play at this age level must coordinate and agree on
playing rules.
9:05:16C Division 4 players may not wear bandanas other than
for medical reasons.
9:06 Game
Times, Players on the Field, and Ball Specifications
9:06:01 The length of games, numbers of players on the
field, and ball specifications shall be as follows:
Age
Group U6 U8 U10 U11 U12 U13 U14 U15 U16 U17 U18 U19
Minutes/half 15 20 25 30 30 35 35 40 40 45 45 45
Halftime 10 10 10 10 10 10 10 10 10 10 10 10
Players
on field 6 7 8 11 11 11 11 11 11 11 11 11
Min.
players to start 4 5 6 7 7 7 7 7 7 7 7 7
Ball
Size #3 #3 #4 #4 #4 #5 #5 #5 #5 #5 #5 #5
(Rule 9:05:15 may apply.)
9:06:02C No tiebreakers will be used unless otherwise
specified by the rules of a specific competition.
9:07 Send Off
and Caution Procedures
9:07:01 Send Off. If a player or coach is sent off, then the
referee shall deliver the player card (if applicable) and a completed Ejection
Report or Send Off Report within 24 hours to the proper authority as follows:
Intra-club games - Club Referee Assignor or
Coordinator
Inter-club games - League Referee Coordinator
(League PAD Committee)
District V Playing League games - District V
PAD Committee Chairperson
The player or coach involved is ineligible to attend league
or tournament games until disciplinary action has been completed and the player
card is returned.
9:07:02C Cautions. Any coach receiving a caution during a
game may be observed on two future dates by no fewer than two club board
members to evaluate his/her behavior. If judged to be in violation of the
general procedures or rules of the game, he/she will be asked to explain
his/her conduct to the board and be subject to possible disciplinary action.
9:07:03 Coaches should be shown a yellow card if formally
cautioned.
9:08
Scheduling
9:08:01L The league shall organize and chair a league-wide scheduling
meeting.
9:08:02L The number of games and playing season start and
end dates for Division 4 teams shall be determined by the League BOD at the May
BOD meeting.
9:08:03L Playing divisions and game schedules for Division 4
teams shall be established at a league-wide scheduling meeting. Playing
divisions may have no fewer than 4 and no more than 12 teams. Every effort should be made to form flights
of similar number of teams when more than one flight per age group is
formed. Teams may not be scheduled for
more than one game per day in regular season play.
9:08:04L The League Scheduler shall be the final authority
for scheduling of all inter-club playing divisions and all master field
schedules for Division 3 and 4 competition.
9:08:05C Division 4 practices shall not start before August
1 for U6 through U16 teams. U19 Division
4 practices and Division 3 practices shall not start before the completion of
the school year for Santa Rosa City Schools.
9:08:06L Games must not be scheduled earlier than allowed by
field permits.
9:08:07C Clubs shall cooperate with inter-club playing
schedules to support clubs with insufficient teams in an age group.
9:08:08C Clubs shall complete team formation in time to
participate in league-wide scheduling. Volunteers for scorekeepers and to
perform scheduling tasks at the meeting shall be provided by the clubs.
9:08:09C Club Schedulers shall be responsible for schedule
changes. Schedule changes must be communicated to the League Scheduler within 48
hours (except for Belluzzo Fields).
9:08:10C Score keepers shall send a copy of final playing
standings to the League Administrative Assistant at the end of the playing
season.
9:08:11C All Division 3 home games will have 3 referees
scheduled and the center referee shall be an adult.
9:09 Equipment
9:09:01L Fields within league boundaries (except U6 fields)
shall be equipped with goal posts and tie-down equipment.
9:09:02 Goal posts shall be supplied and repaired by the
League. Goalpost maintenance, such as painting, shall be the responsibility of
the clubs.
9:09:03C Fields within club boundaries shall be provided
with nets, corner flags or cones and a method of safely hanging nets.
9:09:04C Goal posts on non-permanent soccer fields shall be
moved into place at the beginning of the playing season and securely tied down
during the playing season. At the end of the playing season, goal posts on
non-permanent soccer fields shall be removed and chained in a secure location.
9:10 Fields
9:10:01L Field use permits for all fields will be applied
for by the League, as requested. Fees
will be paid by the League. Field permit
requests for the calendar year should be made by January 31st. Special requests should be received at least 90
days prior to intended use. Copies of
field permits will be given to the requesting parties and the League Scheduler.
9:10:02L Financial support for field maintenance of existing
fields shall be annually budgeted by the League.
9:10:03C Clubs shall provide regular maintenance, as needed,
for fields within their boundaries that are not maintained by local government
or schools.
9:10:04C Clubs shall be responsible for field layout and
marking for each field within their boundaries. Nominal dimensions (in yards)
by age group are:
Age
Group Min/Max Width Min/Max Length Penalty Area Goal
Area
U6 20/30 30/40 6x12 6x12
U8 35/50 50/70 10x20 10x20
U10 40/50 70/80 14x35 6x19
U12 50/65 90/110 18x44 6x20
U14 and
older 60/70 100/120 18x44 6x20
9:10:05L The decision to close fields in bad weather shall
be made by the owners of the fields, in collaboration with the Fields
Coordinator and/or the President. Other
individuals may be assigned by the League to be responsible for specific
fields. Of course, the referee on the
field may suspend a game if warranted by weather conditions.
9:10:06 A team training on or playing on a clearly wet or posted
closed field is subject to a fine of $100. The team will forfeit all games
until the fine is paid.
9:11 Trophies
9:11:01L Participation trophies for all Under 6 and Under 8
players shall be purchased and provided by the League. Trophies will be delivered to club age group
coordinators for distribution to the teams.
9:11:02L Trophies for all Division 4 playing divisions
(Under 10 and older) shall be purchased and provided by the League. Teams receiving trophies shall be as follows:
Number
of Teams in Division Places
Receiving Trophies
4
to 5 1st
& 2nd
6
to 8 1st,
2nd, & 3rd
9 to 12 1st,
2nd, 3rd, & 4th
9:11:03C Score keepers for Division 4 playing divisions will
provide the League Trophy Coordinator with final standings immediately
following the final game of the season.
Trophies will be distributed by league scorekeepers.
9:12 Referee
Fees
9:12:01 League wide minimum center referee fees for regular
season league games are as follows:
U17-19 $15.00/game U11-12 $8.00/game
U15-16 $10.00/game U10 $8.00/game
U13-14 $10.00/game U8 $5.00/game
9:13 Local
Tournaments
9:13:01C Division 1 tournaments shall be organized by the
United Club. All CYSA tournament sponsorship fees will be paid by the Club.
Tournament proceeds, if any, will be retained by the Club.
9:13:02L Division 3 or 4 tournaments shall be organized and
chaired by the League. All CYSA tournament sponsorship fees will be paid by the
League. Tournament proceeds, if any, will be retained by the League.
9:13:03L Tournament Chairpersons will submit a budget for
approval by the BOD at least three months before the tournament date. Tournament Chairpersons shall submit a
complete tournament financial statement to the League within one month after
the tournament date.
9:13:04C Volunteers to serve on tournament committees shall
be provided by the club, if requested.
9:13:05 Informal tournaments or "Jamborees" may be
held if approved two weeks in advance by the District 5 Commissioner and the
League President. Jamborees may not keep standings, distribute awards nor
charge an entry fee, although teams may be asked to contribute a nominal amount
for expenses incurred such as fields and referees. Jamborees may not be held on weekends when
the league is hosting a tournament.
9:14
Recruitment
9:14:01 Both the League and the Clubs are encouraged to
recruit adult volunteers for all aspects of the soccer program.
9:14:02C Team representatives are not to recruit players who
do not reside within their club or league boundaries. "Recruitment"
means asking players to attend a tryout or implying likely acceptance as a team
member.
9:14:03C Team representatives are not to recruit players who
have been rostered on another team.
9:15 Training
Programs
9:15:01L The League shall provide training programs and/or
informational meetings, as needed, for Club Presidents, Registrars, Treasurers,
Coaching Coordinators, Referee Coordinators, Schedulers, Division III
Coordinators, and Field Coordinators.
9:15:02L Coaches training programs will be coordinated
between CYSA and Club Coaching Coordinators by the League Coaching Coordinator.
At least four F level and one E level course should be conducted in
9:15:03L Referee training programs will be coordinated
between CYSA and Club Referee Coordinators by the League Referee
Coordinator. At least three new referee
training and four refresher courses should be conducted each year.
9:15:04C Each club shall provide, if requested by the
League, a location and volunteer monitors for:
A.
At least one F-level coaching course per year,
B.
At least one E-level coaching course every other year, and
C.
One new referee training course per year and one referee refresher course per
year.
9:16 Public
Relations and Communications
9:16:01L The League shall be the primary contact with:
A.
District V and CYSA,
B.
Local government, and
C.
The local news media.
All material for inclusion in the newspaper shall be
submitted to the League Administrative Assistant.
9:16:02L The League mailing list may not be sold to outside
parties. In addition, League members’
personal information shall not be distributed to outside parties without prior
approval of the League Board of Directors.
9:16:03C The Clubs shall be the primary contact with
parents, players, coaches and referees.
9:16:04C The distribution of most printed information
(handbooks, registration announcements, parent guides, playing schedules) to
general members shall be done by the Clubs.
9:16:05C Clubs are required to submit any information to be
generally distributed to
9:16:06C Clubs may establish web sites. All use of personal information (photos,
names, addresses, telephone numbers, etc.) requires the written permission of
the individual or the parent or guardian, if a minor.
9:16:07C Teams or individuals are restricted from
establishing web sites which imply any affiliation with Santa Rosa Youth Soccer
League or its clubs.
9:16:08C Teams shall be responsible to monitor their fans at
games and practices to control unnecessary or excessive noise levels (such as
car horns, air horns, stereos, musical instruments) that impact nearby
residents. After receipt of a written
warning, a team is subject to a fine of $100 for a second incident. The team will forfeit all games until the
fine is paid.
9:17
Publications
9:17:01L The League shall prepare and/or update annually a
Coaches Handbook. Handbooks for each coach and assistant coach will be made
available to each Club for distribution.
9:17:02C Clubs shall prepare and distribute to its members a
Parents Handbook and periodic newsletters as each club deems necessary.
9:18 Colors
9:18:01L The representative colors of the League shall be
blue and gold.
9:18:02L Clubs may select any representative colors as long
as they are not similar to the colors of another club. The following are the approved colors:
Annadel Maroon, gold, white,
black
Central Royal blue,
Navy blue, white
Kenwood Gold, black, white
Laguna Forest green, white,
black
Northwest
Oaks Teal, purple, white, black
United Royal blue, gold,
white
9:19 Protests
and Appeals
9:19:01 Only violations of the Bylaws and General Procedures
of the League, misapplication of the "laws of the game", or violation
of club rules and regulations -- provided the latter are within the framework
of the Bylaws, General Procedures and Specific Rules of
9:19:02C In all Club matters, the BOD within each Club shall
provide procedures for protests and the hearing of an appeal. Not until that
procedure has been completed, and an adverse decision rendered on the matter in
question, will it be forwarded to the League.
Upon rendering a decision, the Club shall forward a copy of its
evidence, findings and decision to the Administrative Assistant of the League
for future reference. All pertinent
information must be forwarded within fourteen (14) days of the Club's decision.
9:19:03L Should the matter being protested involve teams
engaged in inter-club play, the initial protest must be tendered directly to
the League Administrative Assistant.
9:19:04 Protests or appeals are to be in writing and
delivered to the League and Club within five (5) calendar days (Sundays and
holidays excluded) following the date of the Club decision on the matter under
protest or appeal. The proper fee must be enclosed.
9:19:05L The fee for submitting an item for Protest and
Appeals Committee review is $50.00. This
fee will be returned if the protest or appeal is upheld. It will be retained if the protest or appeal
is denied, unless the decision of the Committee is overruled by a higher authority.
9:19:06L The Protest and Appeals Committee of the League
will notify both sides of the protest or appeal and invite both parties to
attend the hearing. The parties involved
shall have the opportunity to present their case. The committee will consider all pertinent
information and render a decision. The
decision of the Protest and Appeals Committee will be conveyed in writing to
both parties involved and to the Club and League Board of Directors.
9:19:07L Any decision rendered by the Protest and Appeals
Committee of the League may be appealed to the full BOD. Such appeal must be postmarked within
forty-eight (48) hours of receipt of the Protest and Appeals Committee decision
being appealed. The League
Administrative Assistant shall set a date for the hearing of the appeal to the
BOD. This date shall be within
thirty-one (31) days of the date of the decision rendered by the Protest and
Appeals Committee.
9:19:08L At the BOD's hearing, the Chairman of the Protest and
Appeals Committee shall present the findings of the Committee to the BOD. The parties involved shall have the
opportunity to present their case. The
decision of the BOD shall be conveyed by the League Administrative Assistant in
writing within seven (7) days of the decision.
9:19:09 Upon receipt of any adverse decision, appeal may be
made to the next higher authority.
9:20
Controlled Substance Prohibition/Logo on Uniforms
9:20:01C The use and/or consumption of any alcoholic
beverages or other controlled substance, immediately before, during, or
immediately after the playing of any youth soccer game, is expressly
prohibited.
9:20:02C Any player, team official, club official or any
other member of the club who violates this prohibition shall be subject to
disciplinary action and/or suspension by the BOD.
9:20:03C The equipment of teams and players, including team
banners, flags, uniforms, warm-ups, and team and player equipment bags, in all
State Cup, Association Cup, and State Playing League games shall only have
those markings that are consistent with the purpose of this Association. Logo’s, trademarks, emblems, or any other
insignia expressing, promoting, or otherwise symbolizing alcohol, tobacco, or
controlled substances (drugs) are specifically prohibited.
9:21 Team
Travel/Hosting Procedures
9:21:01 Except for State Cup and Tournaments, teams playing
games (hosting or traveling to) with non-District V teams must notify the District Commissioner and
receive authorization to play at least one week prior to the game. (This requirement applies to exhibition
and/or practice games.)
9:21:02 Any team desiring to travel outside the jurisdiction
of CYSA (